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Paid Time off

  • To be eligible for paid time off (PTO), an employee must work full-time, which is defined as more than 30 hours per week, per 40-hour workweek.
  • Employees earn paid time off at their greatest eligible accrual rate.
  • PTO accruals are prorated according to the employee’s full-time equivalency (FTE)**.
  • PTO cannot be used until it is earned.
  • Paid time off hours are not available until the final day of the pay cycle.
  • PTO accruals begin on the first of the month, following the month of hire.
  • PTO accruals are capped on the final payroll of the calendar year.
  • Full-time employees (40 hours per week) may carry over a maximum of 56 PTO hours into the next calendar year.
  • Carry-over rates are prorated according to the employee’s full-time equivalency of a standard 40-hour workweek.
  • PTO accrued and unused, in excess of an employee’s carry-over rate, is forfeited at the end of the year.
  • Part-time positions are not eligible for paid time off.
  • Temporary positions are not eligible for paid time off.
  • Employees on a leave of absence without pay on the final day of the pay period cannot accrue paid time off.
   Full-time Employee
   (work more than 30    hours per week)
 Hours Accrued Per   Bi-weekly Pay      Cycle**  Hours Accrued Per    Year**   Maximum Days   Accrued Per Year**   Weeks Accrued Per   Year**
  Less than 3 years
      
              4.616

            120    

              15

                3
 3 Years to less than   8 Years
        
              6.00

            156

            19.5

              3.9
  8 years to less than   15 years
       
              7.385

            192

              24

              4.8
  Employees in   positions   designated as     “officials and   managers” per   EEOC category        

              7.385


            192


              24


              4.8