Paid Time off (PTO)

Guidelines

• To be eligible for paid time off (PTO), an employee must work full-time, which is defined as more than 30 hours per week, per 40-hour workweek.
• PTO accruals are prorated according to the employee’s full-time equivalency (FTE)**.
• PTO cannot be used until it is earned.
• PTO hours are not available until the final day of the pay cycle.
• PTO accruals begin on the first of the month, following the month of hire.
• PTO accrued and unused, in excess of an employee’s carry-over rate, is forfeited.
• Part-time, less than 30 hour, positions are not eligible for paid time off.
• Temporary positions are not eligible for paid time off.
• Employees PTO will cap based on their personal PTO accrual rate.
• Employees on a leave of absence without pay on the final day of the pay period will not accrue paid time off.

PTO Accrual

Full-time Employee (work more than 30 hours per week)	Hours Accrued Per Bi-weekly Pay Cycle**	Hours Accrued Per Year**	Maximum Days Accrued Per Year**	Weeks Accrued Per Year**
Less than 3 years	4.616	120	15	3
3 Years to less than 8 Years	6.00	156	19.5	3.9
8 years to less than 15 years	7.385	192	24	4.8
Employees in positions designated as “officials and leaders” per EEOC category	7.385	192	24	4.8

_{** Accruals are prorated according to the employee’s full-time equivalency (FTE)}

How do I enter PTO into UltiPro?

Entering PTO Tutorial Video